Leave of absence

You may need time off your course for various reasons.  The University uses the term ‘leave of absence’ for approved breaks lasting more than a week or two. During a period of leave of absence you remain registered as a student but are not required to attend university or undertake any course work/exams.  It is worth considering if -

• You need time to deal with health, personal or financial issues that are interfering with your studies 
• You are changing course but cannot start the new course immediately.  
• You just need some time away from the pressure of University to consider your options.

Leave of absence usually lasts up to 12 months, but it may be possible to arrange longer if necessary.

Applying for leave of absence?

• You need the University’s permission to take leave of absence.
• Talk to your personal tutor of another appropriate staff member and explain why a break would be helpful.
• Check if any significant changes to your course are planned.  These may affect you when you come back.
• Complete a ‘Change of Status’ form and have it signed by your department.

What happens at the end of leave of absence?

• Student Services will contact you towards the end of your leave of absence with information about registering again.
• If you are entitled to Student Support you will receive relevant claim forms to re-apply for funding.

Leave of absence on health grounds 

Your doctor must provide a medical note or complete Section 4 of the special circumstances form.  If you are a Faculty of Medicine student, the University may also ask for an Occupational Health report.

Before returning to University from leave of absence, you will need to get a certificate from the University Health Service (Occupational Health Service for Faculty of Medicine students) confirming you are fit to resume your course.

The University may recommend you take leave of absence if it is concerned that you are not fit enough to be doing your course.  If you disagree, the University will consider medical evidence, and decide if you are required to take leave of absence.  Please contact Student Advice Centre if you need further information.

Practicalities of leave of absence

University accomodation contracts

Private accomodation contracts

Fee refunds

Money

Finding a job

Computer and library accounts – you should have normal access to your MUSE account and the University libraries during leave of absence. If your U-Card expires, you should contact CICS to have it extended to the new end-date of your programme of study.  

Students’ Union – you remain a full member of the Students’ Union during your leave of absence and can access all the services and activities on offer.

International students - taking time off from your course may affect your leave to remain.  Please seek further advice about this from International Student Services.