Communication Tools List
Digital Posterboards
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Get your poster onto the SU's eight portrait digital posterboards |
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Target: |
General students in the building |
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How: |
Each area of the Students' Union has an allocated space on the Digital Poster boards.
To book a slide onto the screens staff need to access the Google Doc named: 'Digital Posterboard Schedule' (if you don't have access please email kirsty.bowen@shef.ac.uk)
Add the name of your file into your column on the days you would like it displayed.
Place the image file into: P:\MARKET\Public\Digital Poster Boards (Portrait)\Slides 2012
If you don't have an image designed you can order one through the Design & Print Order Form.
We update slides for the following week every Friday.
Please note, any students requiring plasma space for their club or society can request space on the screens by emailing: su-screens@shef.ac.uk.
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Digital Poster Board size and formats: |
Accepted Image Formats: JPG, PNG, BMP, GIF
You can use portrait poster artwork or get an image designed to fit:
768 pixels wide by 1360 pixels high
Videos may also be accommodated – please contact kirsty.bowen@shef.ac.uk |
Email & Text
Muse Announce
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Send out a non-commercial MUSE plain text email to students / get a listing on MUSE - the University's student portal |
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Target: |
All students, All Staff, or target by UG year, PGT, PGR, or dept |
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How: |
Login to my announcements composer |
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When: |
Can take up to three days for University staff to approve |
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Notes: |
Click on the question mark symbols for more info on completing each field. Click 'Preview' at bottom of page to see your message before it is sent. |
Targeted Email
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Send out a targeted email to students / staff |
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Target: |
Decide on your audience and objective and we will let you know what's possible |
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How: |
Speak with Tommy Wilson t.s.wilson@shef.ac.uk |
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When: |
As soon as you know you want to send and the report can be run. |
Text Message
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Send a text message to student sections |
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Target: |
Groups of students interested in specific areas (speak to Tommy Wilson for current areas covered). |
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How: |
Request through Digital Marketing Order Form: select SMS |
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When: |
Friday 12noon 3 days before the week of your campaign/event |
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Notes: |
Charged at 2.7p per recipient. 127 character limit as unsubscribe message must also be included. Some targeted groups available. |
Umail
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Send your message out as part of the weekly Students' Union e-newsletter - sent every Thursday |
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Target: |
Groups of students interested in specific areas (see below): Approx 13,500 subscribers in total |
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How: |
EDITORIAL: Email your information to the uMail contact for your area: |
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Activities, Sports, Clubs & Societies |
Emily Agius |
E.Agius@shef.ac.uk |
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Our bars, clubs & outlets |
Chris Howett |
C.Howett@shef.ac.uk |
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Democracy and Representation |
Tom Langrish |
Tom.Langrish@sheffield.ac.uk |
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Environment & Green news |
Tim Allen |
T.R.Allen@shef.ac.uk |
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Arts, Politics, Lifestyle and Culture |
Chris Howett |
C.Howett@shef.ac.uk |
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ADVERT: Request a side column advert through Tommy Wilson (T.S.Wilson@shef.ac.uk). Requires image (jpg 160px width) & copy (100 character limit). Adverts for external suppliers should first be discussed with Helen Cobb (x28540). |
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When: |
Friday 12noon 10 days before the week of your campaign / event |
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Notes: |
If your department or subject matter doesn't fall within any of these categories, please contact Tommy Wilson to discuss your inclusion. |
Print
Digital Posterboards
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Print posters to display in your posterboards or area |
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Target: |
General students / your users |
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How: |
Order through Design and Print Order Form: select Posters |
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When: |
2 week turnaround |
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Notes: |
Arrange distribution before you print to ensure you get the correct quantity and don't waste money or material. |
Flyers
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Print flyers to be distributed |
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Target: |
Dependent on distribution |
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How: |
Order through Design and Print Order Form: select Leaflets/Flyers |
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When: |
2 week turnaround |
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Notes: |
Arrange distribution before you print to ensure you get the correct quantity and don't waste money or material. Hand to hand flyering is recommended as opposed to leaving flyers to be picked up. |
Promotional Items
Contacts
Social Media
Facebook
www.facebook.com/sheffieldstudentsunion
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Post on the wall of the Official Sheffield Student's Union Facebook Page |
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Target: |
Over 10,000 'subscribers' interested in regular communications from the SU |
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How: |
Request through Digital Marketing Order Form: select Social Media |
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When: |
Friday 12noon before the week of your campaign / event |
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Notes: |
420 character limit. Preferably link to SU website or a Facebook event/group. |
Twitter
twitter.com/sheffieldsu
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'Tweet' (make a brief announcement) to followers of 'Sheffield SU' on twitter |
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Target: |
Approx 8,000 'followers' interested in communucations from the SU |
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How: |
Request through Digital Marketing Order Form: select Social Media |
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When: |
Friday 12noon before the week of your campaign / event |
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Notes: |
140 character limit. Keep info short & add link to more info - use http://bit.ly/ to shorten your link url. |
Website
Events Calendar & Planner
http://www.shef.ac.uk/union/planner/
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Get your event / campaign featured on the SU Events Calendar & Planner |
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Target: |
General students |
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How: |
Request through Web Calendar Submissions Form |
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When: |
Friday 12noon 10 days before the week of your campaign / event |
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Notes: |
Ensure your event / campaign is listed before the deadline above and you will be considered for 'SU Picks'. |
News Story
www.shef.ac.uk/union/news
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Get your event / campaign featured as a news story on the SU website |
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Target: |
General students |
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How: |
Request through Digital Marketing Order Form: select Website News Story |
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When: |
Friday 12noon 10 days before the week of your campaign / event or as soon as your story breaks. |
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Notes: |
If you have a query about ordering a news story please contact Richard Cook (x28637) |
Video / Photography Contacts
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Photos / videos to help promote or document activity |
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How: |
Speak with Tommy Wilson (x28639) |
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When: |
As soon as you know you need them. With video, this is even more key due to equipment checks, permissions and time constraints for planning, shooting, editing and publishing of video content. As our in-house videographer Tommy Wilson may need to bring in external staff to shoot video if he is unavailable himself.
Photos - All of our current, approved photos can be found online at http://www.flickr.com/photos/sheffieldsu/collections. Navigate through the headings to find the relevant content. When you have found a photo you wish to use, please contact Tommy Wilson (x28639) in order to use it. Tommy will be able to give you the original (uncompressed) high resolution image, and/or advise whether the proposed usage of the image is appropriate. For Flickr assistance, contact Tommy.
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Stalls & Spaces
SU Stalls, Rooms & Venues
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Draw attention to your message with face to face activity inside the SU |
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Target: |
General students |
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How: |
Book through Room Bookings unionroombookings@shef.ac.uk x 28554 or if an external supplier or you're not sure speak with Helen Cobb (x28540) |
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When: |
As soon as possible - spaces are allocated on first come first served basis |
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Notes: |
Stalls that are staffed and have activity for the audience to participate in work best |
Concourse Outside Students' Union Main Entrance
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Draw attention to your message with face to face activity outside on the concourse |
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Target: |
General students |
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How: |
Book any outside activities through Room and Parking Services (Octagon) roompark@sheffield.ac.uk x 29061 or if an external supplier or you're not sure speak with Helen Cobb (x28540). To book a table for your space contact Room Bookings unionroombookings@shef.ac.uk x 28554 |
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When: |
As soon as possible - spaces are allocated on first come first served basis |
