Communication Tools List
Digital Posterboards
| Get your poster onto the SU's eight portrait digital posterboards | |
| Target: | General students in the building |
| How: |
Each area of the Students' Union has been allocated space on the Digital Poster boards. Each area has an appointed representative who organises what is shown on behalf of your area. Here's a reminder of the representatives for each area: |
| Digital Poster Board size and formats: | Accepted Image Formats: JPG, PNG, BMP, GIF You can use portrait poster artwork or get an image designed to fit Image Size: Width=768 pixels Height=1360 (Full screen dimensions) Videos may also be accommodated – for more information on displaying videos, please email marketingassistant@sheffield.ac.uk |
Email & Text
Muse Announce
| Send out a non-commercial MUSE plain text email to students / get a listing on MUSE - the University's student portal | |
| Target: | All students, All Staff, or target by UG year, PGT, PGR, or dept |
| How: | Login to my announcements composer |
| When: | Takes 3 days to approve |
| Notes: | Click on the question mark symbols for more info on completing each field. Click 'Preview' at bottom of page to see your message before it is sent. |
Targeted Email
| Send out a targeted email to students / staff | |
| Target: | Decide on your audience and objective and we will let you know what's possible |
| How: | Speak with Tommy Wilson (x28639) |
| When: | As soon as you know you want to send |
Text Message
| Send a text message to student sections | |
| Target: | Groups of students interested in specific areas (speak to Tommy Wilson for current areas covered) |
| How: | Request through Digital Marketing Order Form: select SMS |
| When: | Friday 12noon 10 days before the week of your campaign/event |
| Notes: | Charged at 2.7p per recipient. 127 character limit as unsubscribe message must also be included. |
Umail
| Send your message out as part of the weekly Students' Union e-newsletter - sent every Thursday | |||
| Target: | Groups of students interested in specific areas (see below): Approx 13,500 subscribers in total | ||
| How: | EDITORIAL: Email your information to the uMail contact for your area: | ||
| Activities, Sports, Clubs & Societies | Anna Tummon | A.Tummon@shef.ac.uk | |
| Our bars, clubs & outlets | Chris Howett ------------ | C.Howett@shef.ac.uk | |
| Democracy and Representation | Neil MacKenzie | N.MacKenzie@shef.ac.uk | |
| Environment & Green news | Tim Allen | T.R.Allen@shef.ac.uk | |
| Arts, Politics, Lifestyle and Culture | Chris Howett | C.Howett@shef.ac.uk | |
| ADVERT: Request a side column advert through Tommy Wilson (T.S.Wilson@shef.ac.uk). Requires image (jpg 160px width) & copy (100 character limit). Adverts for external suppliers should first be discussed with Stephen Battersby (x28638). | |||
| When: | Friday 12noon 10 days before the week of your campaign / event | ||
| Notes: | If your department or subject matter doesn't fall within any of these categories, please contact Tommy Wilson to discuss your inclusion. | ||
Digital Posterboards
| Print posters to display in your posterboards or area | |
| Target: | General students / your users |
| How: | Order through Design and Print Order Form: select Posters |
| When: | 2 week turnaround |
| Notes: | Arrange distribution before you print to ensure you get the correct quantity and don't waste money or material. |
Flyers
| Print flyers to be distributed | |
| Target: | Dependent on distribution |
| How: | Order through Design and Print Order Form: select Leaflets/Flyers |
| When: | 2 week turnaround |
| Notes: | Arrange distribution before you print to ensure you get the correct quantity and don't waste money or material. Hand to hand flyering is recommended as opposed to leaving flyers to be picked up. |
Promotional Items
Contacts
| T-shirts, badges, balloons etc | |
| Target: | Dependent on distribution |
| How: | Order direct through a tried and tested suppliers |
| When: | Order at least 3 weeks in advance |
| Notes: | If you have suppliers to add (or delete) please email s.houfe@sheffield.ac.uk |
Social Media
www.facebook.com/sheffieldstudentsunion
| Post on the wall of the Official Sheffield Student's Union Facebook Page | |
| Target: | Approx 4,000 'fans' interested in general SU info |
| How: | Request through Digital Marketing Order Form: select Social Media |
| When: | Friday 12noon before the week of your campaign / event |
| Notes: | 420 character limit. Preferably link to SU website or a Facebook event/group. |
| 'Tweet' out (make a brief announcement) to followers of 'Sheffield SU' on twitter | |
| Target: | Approx 2,000 'followers' interested in general SU info |
| How: | Request through Digital Marketing Order Form: select Social Media |
| When: | Friday 12noon before the week of your campaign / event |
| Notes: | 140 character limit. Keep info short & add link to more info - use http://bit.ly/ to shorten your link url. |
Website
Event Calendar
www.shef.ac.uk/union/events/calendar.php
| Get your event / campaign featured on the SU web calendar | |
| Target: | General students |
| How: | Request through Web Calendar Submissions Form |
| When: | Friday 12noon 10 days before the week of your campaign / event |
| Notes: | Ensure your event / campaign is listed before the deadline above and you will be considered for 'SU Picks'. |
News Story
| Get your event / campaign featured as a news story on the SU website | |
| Target: | General students |
| How: | Request through Digital Marketing Order Form: select Website News Story |
| When: | Friday 12noon 10 days before the week of your campaign / event or as soon as your story breaks. |
| Notes: | If you have a query about ordering a news story please contact Richard Cook (x28637) |
Video / Photography Contacts
| Photos / videos to help promote or document activity | |
| How: | Order direct through our contacts at P:\MARKET\public\GUIDES\ Photographers & Videographers |
| When: | As soon as you know you need them |
Stalls & Spaces
SU Stalls, Rooms & Venues
| Draw attention to your message with face to face activity inside the SU | |
| Target: | General students |
| How: | Book through Room Bookings unionroombookings@shef.ac.uk x 28554 or if an external supplier or you're not sure speak with Stephen Battersby (x28638) |
| When: | As soon as possible - spaces are allocated on first come first served basis |
| Notes: | Stalls that are staffed and have activity for the audience to participate in work best |
Concourse Outside Students' Union Main Entrance
| Draw attention to your message with face to face activity outside on the concourse | |
| Target: | General students |
| How: | Book any outside activities through Room and Parking Services (Octagon) roompark@sheffield.ac.uk x 29061 or if an external supplier or you're not sure speak with Stephen Battersby (x28638). To book a table for your space contact Room Bookings unionroombookings@shef.ac.uk x 28554 |
| When: | As soon as possible - spaces are allocated on first come first served basis |
