The University of Sheffield
Department of Psychology

Ethics

1. Role Function and Responsibilities of the Department of Psychology Ethics Committee

The Department Ethics Committee was established in recognition of the ethical responsibilities of those engaged in research and teaching in the Psychology Department. The department adheres to the University of Sheffield Ethics Review Procedure Statement and ensures that all research is consistent with the British Psychological Society’s (2004) Code of Conduct Ethical Principles and Guidelines.

The committee also seeks to enhance and maintain the awareness of the importance of ethics principles among staff and students. To ensure maximum participation and responsibility, a two-tier structure has been adopted: a Department Ethics Committee and a Department Ethics Sub-Committee. The structure and function of these committees is outlined below:

(a) Department Ethics Committee (DEC)

Membership

All academic staff are members of the Department Ethics Committee

Function

(b) Department Ethics Sub-Committee (DESC)

Membership

Membership is comprised of a sub-group of DEC and represents a broad range of research experience. Current members are

Function

2. Submission of Proposals to the Department Ethics Sub-Committee (DESC)

Research projects that involve the NHS (staff, patients, or carers) should be ethically reviewed via the NHS’s ethics review system, administered by COREC. Proposals submitted to the NHS ethics review system should not also be submitted to DESC.

All other research conducted by staff, postgraduates, or undergraduates in the Department of Psychology must be approved by DESC prior to the commencement of empirical work. Researchers should ensure that their proposal conforms to BPS ethical guidelines. The relevant forms for submitting proposals to the Department Ethics Sub-Committee can be downloaded from the links on the right hand side of this page.

Staff/Postgraduate Forms can be submitted at any time during the academic year. There are set dates for submission of Undergraduate forms that are described in the Undergraduate Project Handbook. A decision about the ethics of the proposed research normally should not take longer than two weeks and will be communicated by DESC via email or letter.

If you are in doubt about any issues relating to the ethics of your research, please consult Paschal Sheeran, Chair of DESC.

3. Ethical Principles for Conducting Research with Human Participants

Please read these guidelines below before starting your research. They are taken from the Code of Conduct Ethical Principles and Guidelines - copies of the guidelines also can be obtained from the Chair of the Ethics Sub-Committee. If you have taken part in departmental research, for example if you complete a questionnaire for someone or participate in an experiment, and you are concerned about its ethics, please consult the Departmental Ethics Sub-Committee. DESC was formed for the purpose of helping to promote ethics principles in teaching and research. The committee can be called upon to give advice when needed.

Ethical Principles for Conducting Research with Human Participants (Excerpted)

1. Introduction

1.1 The principles given below are intended to apply to research with human participants. Principles of conduct in professional practice are to be found in the Society’s Code of Conduct and in the advisory documents prepared by the Divisions, Sections and Special Groups of the Society.

1.2 Participants in psychological research should have confidence in the investigators. Good psychological research is possible only if there is mutual respect and confidence between investigators and participants. Psychological investigators are potentially interested in all aspects of human behaviour and conscious experience. However, for ethical reasons, some areas of human experience and behaviour may be beyond the reach of experiment, observation or other form of psychological investigation. Ethical guidelines are necessary to clarify the conditions under which psychological research is acceptable.

1.3 The principles given below supplement for researchers with human participants the general ethical principles of members of the Society as stated by the British psychological SocietyÕs Code of Conduct (q.v.). Members of The British Psychological Society are expected to abide by both the Code of Conduct and the fuller principles expressed here. Members should also draw the principles to the attention of research colleagues who are not members of the Society. Members should encourage colleagues to adopt them and ensure that they are followed by all researchers whom they supervise (e.g. research assistants, postgraduate, undergraduate, A-Level and GCSE students).

1.4 In recent years, there has been an increase in legal actions by members of the general public against professionals for alleged misconduct. Researchers must recognise the possibility of legal action if they infringe the rights and dignity of participants in their research.

2. General

2.1 In all circumstances, investigators must consider the ethical implications and psychological consequences for the participants of research. The essential principle is that the investigation should be considered from the stand point of all participants; foreseeable threats to their psychological well-being, health, values or dignity should be eliminated. Investigators should recognise that, in our multi-cultural and multi-ethnic society and where investigations involve individuals of different ages, gender and social background, the investigators may not have sufficient knowledge of the implications of investigation for the participants. It should be borne in mind that the best people to judge whether an investigation will cause offence may be members of the population from which participants in the research are to be drawn.

3. Consent

3.1 Whenever possible, the investigator should inform all participants of the objectives of the investigations. The investigator should inform the participants of all aspects of the research or intervention that might reasonably be expected to influence willingness to participate. The investigator should, normally, explain all aspects of the research or intervention about which the participants enquire. Failure to make full disclosure prior to obtaining consent requires additional safeguards to protect the welfare and dignity of the participants (see section 4).

3.2 Research with children or with participants who have impairments that will limit understanding and/or communications such that they are unable to give their real consent requires special safe-guarding procedures.

3.3 Where possible, the real consent of children and of adults with impairments in understanding or communications should be obtained. In addition, where research involves all persons under sixteen years of age, consent should be obtained from parents or from those ‘in loco parentis’.

3.4 Where real consent cannot be obtained from adults with impairments in understanding or communication, wherever possible the investigator should consult a person well-placed to appreciate the participant’s reaction, such as a member of a person's family, and must obtain the disinterested approval of the research from the independent advisors.

3.5 When research is being conducted with detained persons, particular care should be taken over informed consent, paying attention to the special circumstances which may affect the person’s ability to give free informed consent.

3.6 Investigators should realise that they are often in a position of authority or influence over participants who may be their students, employees or clients. This relationship must not be allowed to pressurise the participants to take part in, or remain in, an investigation.

3.7 The payment of participants must not be used to induce them to risk harm beyond that which they would risk without payment in their normal lifestyle.

3.8 If harm, unusual discomfort, or other negative consequences for the individual’s future life might occur, the investigator must obtain the disinterested approval of independent advisors, inform the participants, and obtain informed, real consent, from each of them.

3.9 In longitudinal research, consent may need to be obtained on more than one occasion.

4. Deception

4.1 The withholding of information or the misleading of participants is unacceptable if the participants are typically likely to object or show unease once debriefed. Where this is in any doubt, appropriate consultation must precede the investigation. Consultation is best carried out with individuals who share the social and cultural background of the participants in the research, but the advice of ethics committees or experiences and disinterested colleagues may be sufficient.

4.2 Intentional deception of the participants over the purpose and general nature of the investigation should be avoided whenever possible. Participants should never be deliberately misled without extremely strong scientific or medical justification. Even then there should be strict controls and the disinterested approval of independent advisors.

4.3 It may be impossible to study some psychological processes without withholding information about the true object of the study or deliberately misleading the participants. Before conducting such a study, the investigator has a special responsibility to (a) determine that alternative procedures avoiding concealment or deception are not available; (b) ensure that the participants are provided with sufficient information at the earliest stage; and (c) consult appropriately upon the way that the withholding of information or deliberate deception will be received.

5. Debriefing

5.1 In studies where the participants are aware that they have taken part in an investigation, when the data have been collected, the investigator should provide the participants with any necessary information to complete their understanding of the nature of the research. The investigator should discuss with participants their experience of the research in order to monitor any unforeseen negative effects or misconceptions.

5.2 Debriefing does not provide a justification for unethical aspects of any investigation.

5.3 Some effects which may be produced by an experiment will not be negated by a verbal description following the research. Investigators have a responsibility to ensure that participants receive any necessary debriefing in the form of active intervention before they leave the research setting.

6. Withdrawal from the Investigation

6.1 At the onset of the investigation investigators should make plain to the participants their right to withdraw from the research at any time, irrespective of whether or not payment or other inducement has been offered. It is recognised that this may be difficult in certain observational or organisational settings, but nevertheless the investigator must attempt to ensure that participants (including children) know of their right to withdraw. When testing children, avoidance of the testing situation may be taken as evidence of failure to consent to the procedure and should be acknowledged.

6.2 In the light of experience of the investigation, or as a result of debriefing, the participant has the right to withdraw retrospectively any consent given, and to require that their own data, including recordings, be destroyed.

7. Confidentiality

7.1 Subject to the requirements of legislation, including the Data Protection Act, information obtained about a participant during an investigation is confidential unless otherwise agreed in advance. Investigators who are put under pressure to disclose confidential information should draw this point to the attention of those who are exerting such pressure. Participants in psychological research have a right to expect that the information they provide will be treated confidentiality and, if published, will not be identifiable as theirs. In the event that confidentiality and/or anonymity cannot be guaranteed, the participant must be warned of this in advance of agreeing to participate.

8. Protection of Participants

8.1 Investigators have a primary responsibility to protect participants from physical and mental harm during the investigation. Normally, the risk of harm must be no greater than in ordinary life, i.e. participants should not be exposed to risks greater than or additional to those encountered in their normal lifestyles. Where the risk of harm is greater than in ordinary life the provisions of 3.8 should apply. Participants must be asked about any factors in the procedure that might create a risk, such as pre-existing medical conditions, and must be advised of any special action they should take to avoid risk.

8.2 Participants should be informed of procedures for contacting the investigator within a reasonable period following participation should stress, potential harm, or related questions or concerns arise despite the precautions required by the Principles. Where research procedures might result in undesirable consequences for participants, the investigator has the responsibility to detect and remove or correct these consequences.

8.3 Where research may involve behaviour or experiences that participants may regard as personal and private the participants must be protected from the stress by appropriate measures, including the assurance that answers to personal questions need not be given. There should be no concealment or deception when seeking information that might encroach on privacy.

8.4 in research involving children, great caution should be exercised when discussing the results with parents, teachers or others in loco parents, since evaluative statements may carry unintended weight.

9. Observational Research

9.1 Studies based upon observation must respect the privacy and psychological well-being of the individuals studied. Unless those observed give their consent to being observed, observational research is only acceptable in situations where those observed would expect to be observed by strangers. Additionally, particular account should be taken of local cultural values and of the possibility of intruding upon the privacy of individuals who, even while in a normally public space, may believe they are unobserved.

10. Giving Advice

10.1 During research, an investigator may obtain evidence of psychological or physical problems of which a participant is, apparently, unaware. In such a case, the investigator has a responsibility to inform the participant if the investigator believes that by doing so the participant’s future well-being may be endangered.

10.2 If, in the normal course of psychological research, or as a result of problems detected as in 10.1, a participant solicits advice concerning educational, personality, behavioural or health issues, caution should be exercised. If the issue is serious and the investigator is not qualified to offer assistant, the appropriate source of professional advice should be recommended. Further details on the giving of advice will be found in the Society’s Code of Conduct.

10.3 In some kinds of investigation the giving of advice is appropriate if this forms an intrinsic part of the research and has been agreed in advance.

11 Colleagues

11.1 Investigators share responsibility for the ethical treatment of research participants with their collaborators, assistants, students and employees. A psychologist who believes that another psychologist or investigator may be conducting research that is not in accordance with the principles above should encourage the investigator to re-evaluate their research.

{end of extract}

4. Criminal Records Bureau (CRB)

Students working with vulnerable populations such as children or elderly people are required to have their record checked by the Criminal Records Bureau. The process, known as disclosure, is co-ordinated by the Deputy Head of Department, Mark Blades, and can take some weeks to set up. For undergraduate students, it is advisable to obtain a form as soon as the project topic has been chosen during semester two, Level 2. Relevant forms can be obtained from Mark Blades.