Provide secretarial support to Professor Geof Tomlinson:
Diary management
Arrange meetings (internal and external)
Arrange catering, A/V equipment, room bookings
Prepare papers and complex PowerPoint presentations.
Provide adminstrative support to the Erasmus tutors - Dr Christoph Pinna / Dr Inna Gitman:
Deal with queries from incoming and outgoing Erasmus and Study Abroad students
Keep records and databases up-to-date
Organise and attend induction meetings and co-ordinate registration for incoming students
Liaise with the International Admissions Office with regard to module choice on application forms
Provide the International Admissions Office with information as and when required.
Service the Departmental Health & Safety Committee meeting (quarterly).
Arrange the monthly coffee and cakes function for all departmental staff and postgraduates, liaising with the catering company, porters, departmental finance office and on the day assist Gary Wellum with the setting up and clearing away.
Update module descriptions on a yearly basis by liaising with academic staff and making them accessible to staff and students on MOLE.
Arrange departmental safety inspection rotas (twice a year).
Goods receipter on the SAP system (as and when required).
Assist on graduation day and other events.
Work as part of the team supporting academic and other departmental staff:
Duties include distribution of imcoming post, franking outgoing mail, scanning student assignment hand-ins on the bar code scanning system, booking rooms, organising car parking and catering, photocopying and binding.
Deal with enquiries from students and visitors at reception and on the telephone, directing them to the appropriate person where necessary.
