Lisa Gardiner
Senior Finance Officer, Finance Office
Student Related Activities
Requisitioning
- Raising requisitions
Ordering
- Setting up new vendors
- Ordering of goods from internal and external suppliers
- Ensuring all invoices relating to internal services are paid
Expenses
- Checking expenses
- Advice relating to university financial procedures
Staff Related Activities
Requisitioning
- Providing advice on raising requisitions
- Training on 'how to' purchase order requisition
Ordering
- Setting up new vendors
- Ordering of goods from internal and external suppliers
- Ensuring all invoices relating to internal services are paid
- Arranging cheque payments
- Stationery stock levels
- Scan orders and save to N drive to allow staff to view
Supplier invoices
- Run 'blocked invoice' reports and arrange appropriate action
- Finance office main point of contact
Credit Cards
- Credit card purchasing
- Entering credit card statements on SAP and ensuring details are correct
- Finance office main point of contact
Expenses
- Checking both paper expenses and staff online expenses
- Contact for help and training on using online expenses
- Expenses main point of contact
Sales Invoicing
- Invoicing suppliers
- Setting up new customers
- Income office main point of contact
Reporting
- Running financial reports - WBS and cost centres
- Arranging transfers of monies between accounts
Other
- Advice relating to the university financial procedures
- Knowledge of most VAT codes used within the university in connection with differing sponsors of research grants and the impact/cost in connection with imported items
- Plan work in accordance with the financial year end, run reports and arrange for action to be taken where necessary
- Ensuring cash and cheques sent to cash office tally with appropriate paper work
- Arranging travel, laptop and equipment insurance
- Inspection of driving licences annually, making sure everything is in order and that any endorsements are reported
- Holder of car parking permits
- Holder and enterer of staff photocopier pin codes
- Departmental safety team leader
Committees
- Member of the Finance Committee
- Member of Sales and Billing Committee
- Member of Civ/Mech cluster