Dolphin EasyConverter user guide - Converting a PDF to DAISY, MP3 or Large Print

If your source material is not in an electronic format, please scan and save to file prior to starting the conversion.

Where indicated, further information or advice is available in Settings in Dolphin EasyConverter* or The OCR Editor and Zone Tools**

1. Click on New Project and:

• Choose a name for the electronic document you are
• Select the folder (Project path) in which you would like to save the conversion by using the Browse button
• Click Next

2. Select Open a document and find the document you wish to convert by using the Browse button.
   Click Next
3. Choose your Document language
   Select the Yes radio button if you wish to edit the document before conversion.
   Click Next
4. EasyConverter now gives options to:

• Automatically detect headings in your document. Select No
• Edit your document in Microsoft Word. Select Yes
  Click Next

5. Choose the alternative format required (DTB for DAISY, MP3 or Large Print) and
   select the following options for the following formats:

DAISY (DTB)

• The latest DTB version (DTB Type)
• Either the Yes radio button to include a speech synthesiser
• And your preferred Voice
• Or the No radio button to add a speech synthesiser later
• The Settings button for further options*

MP3

• Your preferred Voice
• Whether you want to create one MP3 for the whole document or one MP3 for each heading
• The Settings button for further options*

Large Print

• The font, font size and line spacing
• The Settings button for further options*

Click Next

6. Choose a name to call your file after it has been converted (New output). You can also add information such as date created or voice used
   Click Next
7. Decide whether to copy your alternative format (to a Folder, CD/DVD, USB or Printer - with a choice of Printer, as appropriate to the format), or select No copy to.
   Click Next
8. Click on Finish to start the conversion. NB: The screen may go blank for a short while
9. Select and order the text and images required for conversion by using the tools visible within the Adjust page layout screen**. Click on the required zone tool and then on the document:

• Draw text zone ( t ) allows you to select the areas of text you need whilst excluding the unwanted text and images
• Draw graphic zone allows you to select any required images within the document
• Zone order places a number in the corner of each text box indicating the order in which it is to appear in the document
• Draw ignore zone tool can be used to delete an entire page

10. When you have selected all you wish to convert on each page of the document, click on Start OCR
11. Ignore the Preview OCR result area
    Click Save & Return and you will then be able to start editing your document fully within Microsoft Word
12. Select Save & return from the Intermediate document editor box
13. Click Done when completed. The converted document is displayed under Resulting alternative formats
14. To view and / or hear your conversion select View output
15. Conversion completed and saved to chosen folder. You can check where this is by clicking Location

Further information and comments

If you would like further information or wish to comment on any aspect of the service, please contact the Library´s Additional Support Service by:

• Email: lib-support@sheffield.ac.uk
• Telephone: (0114) 222-7294
• Visiting the Information Commons
• Post: The Additional Support Service, Information Commons, University of Sheffield, 44 Leavygreave Road, Sheffield, S3 7RD
• The feedback form