The University of Sheffield
The University Library

Copyright guide: copyright licences held by the University of Sheffield

Copyright Licensing Agency (CLA)

In summary, the University has signed the basic Photocopy and Scanning Licence, which grants permission for members of the University to make multiple photocopies of limited extracts sourced from printed books, journals and magazines (paper-to-paper) within clearly defined limits and territories. The Library provides a course pack service to assist with the distribution of core reading material.

Digital Copies of limited extracts scanned from printed books, journals and magazines can be provided through the Library for inclusion in online reading lists, virtual learning environments or on the intranet. These are restricted to students on particular course of studies and may be downloaded and printed out (paper-to-digital-to-paper).

Further details about the Library’s Eoffprint service are available from:
http://www.shef.ac.uk/library/eoffprints/

Certain categories of material are specifically excluded from the Licence:

Any publications listed on the Excluded Works list cannot be copied under any CLA licence. Please note that for foreign publications you will need to check the list of 'International Territories' for details of coverage.

The basic permission to photocopy extends to the copying of up to 5% of a work, or:

There is no maximum amount of permitted copying which may be distributed to students on an ad hoc basis, provided the conditions of the Licence are met. The number of copies of any one item made should not exceed the number of students on any one course of study, plus one for the tutor.

A Summary and set of User Guidelines giving further information about the Licence can be obtained from:
www.cla.co.uk/licences/licences_available/he/he_user_guidelines

Newspaper Licensing Agency (NLA)

The NLA Licence permits staff and students to make ad-hoc copies of cuttings from UK national newspapers. Please note this excludes the Financial Times.

The licence also allows ad-hoc copying from several regional titles, including the Sheffield Star, Sheffield Telegraph and Yorkshire Post. It also allows ad-hoc copying from the following foreign newspapers:

Under the terms of the Licence, staff and students of the University have the right to:

Staff are also permitted to make up to 250 photocopies of any article to students for inclusion in study packs. The Licence does not permit systematic copying, where more than 250 copies of any one cutting is taken from any one issue of a newspaper, without the written consent of the NLA.

Further information about the NLA licence can be found at:
www.nla.co.uk/

Off air recording

The University of Sheffield holds an ERA (Educational Recording Agency) Licence and recordings and copies of recordings made under this licence are to be used only for non-commercial educational purposes. Recordings may not be shown to fee paying audiences or non-registered students. They may be made on-site, at home by staff or by a designated third party on behalf of the establishment. Details of the ERA licence are on their website at:
http://www.era.org.uk

You can record different extracts or part of a programme. You can also compile extracts from different programmes on one tape. However, the adaptation, alteration or mutilation of a recording is not permitted under the ERA Licence. This includes the separation of soundtrack from images, the substitution of another commentary, or any alteration which would change the original concept of the work.

You are able to make as many copies as you like of recordings made under the ERA Licence as long as the above conditions are met, that copies made are not sold or hired out and that these recordings are not shown to an audience that has paid to see the performance. Under the ERA Licence you cannot copy tapes or videos bought in the shops.

In addition to the ERA Licence the University of Sheffield must also adhere to the Open University licensed off-air recording scheme. CiCs are responsible for keeping a record of all OU programmes currently being used at the University of Sheffield and for administering the system to ensure the OU receive the correct annual fees due to them. More information can be obtained from:
email : cicsdvdsales@sheffield.ac.uk

It is important to realise that, whilst playing a television recording made under the above licensed schemes, or using a commercially produced video or CD, is permitted for educational purposes in a classroom, the same programme, video or CD cannot be made available in a VLE without clearance from the copyright holders.

Catch-up TV Services

The BBC and Channel 4 have made changes to the terms and conditions applicable to some online services. These allow establishments holding a current ERA licence to record and access BBC content in relevant BBC online services for educational use under the terms of the ERA licence and apply non-commercial educational use within the scope of the ERA licence to access 4oD content on Channel 4 online services on conditions that would otherwise be limited to personal non-commercial use. Age of consent and viewer guidance terms continue to apply to any educational access.
BBC Terms of use
Channel 4 Terms of use

Ordnance Survey

Under the Ordnance Survey Licence, copies can be made for teaching purposes only, either as teaching aids for lecturers, projects, or exams set for students. As part of the OS Licence, the University also subscribes to Digimap from EDINA, a service that delivers Great Britain Ordnance Survey map data to U.K. Higher Education.

Further information on Digimap from EDINA can be obtained from:
www.shef.ac.uk/library/cdfiles/digimap.html