The University of Sheffield
Learning and Teaching Services

Development of Contracts for the Delivery of Taught programmes/Courses

These notes should be considered within the context of the University's programme development and approval process, details of which can be found at Approval Process For New Or Significantly Amended Award-Bearing Programmes.

Contracts and agreements for taught provision

There are instances when, in order to deliver a taught programme or short course, it is necessary to do so in collaboration with an external agency. Examples of such provision might include distance/distributed learning programmes, jointly (with another university) delivered programmes or short continuing professional development (CPD) courses (including non-award bearing provision). Other areas of activity might include establishing articulation arrangements with certain (particularly overseas) institutions whereby the University formally recognises credit obtained elsewhere in order to provide exemptions for entry with advanced standing.

As well as ensuring that all appropriate approval processes are observed in accordance with University policy, the delivery of provision in association with an external body may require the University to enter into a written and legally binding agreement or contract setting out the rights and obligations of the parties. It is essential that any such agreements are established on a sound legal basis and are appropriate in scope and content, to protect the interests of the University and its students, the quality and standards of provision that is delivered in the University´s name, and to limit the level of risk to which departments and the University are exposed.

For this reason, any department considering introducing a programme which is likely to involve an external party should refer to these notes of guidance and consult the named staff contacts in Learning and Teaching Services (LeTS). Academic approval for programmes will not be given unless appropriate supporting agreements are in place.

Learning and Teaching Services is in the process of developing a contracting advisory service for the delivery of taught provision. Consideration is also being given to how advice on costing and pricing can be provided as part of an integrated service. Currently, LeTS can advise on the drafting of agreements and assist in co-ordinating input from the relevant central support offices such as the Finance Department and Planning and Governance Services. If necessary, external legal advice can be accessed. This should enable new programmes or short courses to be established on a secure and consistent legal footing.

Issues that should be considered by those proposing to establish some form of partnership for the delivery of a programme and which may feature in a contract might include:

To discuss the development of any proposal which may require input from an external body please either consult the relevant administrator within the FLATS Team or Mr Tom Rhodes.