Course also available to existing users requiring a refresher

1. Your department must explain to you the purpose of your role within the financial management of your department. The Goods Receipting role is one which has many purposes within the business (from providing back-up cover for the main goods receipter in your department, through to processing all incoming items through a central delivery point or store). Please arrange to speak to your Departmental Administrator, Office Manager, or similar person, and ask them to explain what you will be doing on behalf of your department with the goods receipter profile
2. The University finance systems (myPurchase and uBASE) control the flow of financial purchases and reporting at the University. The terminology used within the systems, and how these function, is explained in a series of awareness videos. You should watch all of these videos (even though you won't necessarily be undertaking all of the purchasing roles) before you attend the course, so that you have a general understanding of how financial information is managed through these systems. The videos can be accessed here. You should watch the four videos which start 'Overview of ...'

These aspects of using the University's finance systems will NOT be covered in the training course. The course will be delivered on the basis that attendees already understand the pre-requisite material. It is your responsibility to ensure that you have completed the pre-requisites so that you get the most out of the training course.

• COURSE FULL: Wednesday 30 May 2012 - 09.30am - 12.30pm
• Thursday 12 July 2012 - 1.30pm - 4.30pm
• Friday 5 October 2012 - 09.30am - 12.30pm
• Tuesday 13 November 2012 - 1.30pm - 4.30pm

• Understand your role as a uBASE Goods Receipter
• Understand what goods receipting does to the University accounts
• Understand what is a goods receipt document and what it isn't
• Process goods receipts for goods or services (GRN)
• Understand when to cancel a goods receipt and how to do this
• Understand when to process a goods return and how to do this

• Start time: Morning session:09.30am, Afternoon session: 1.30pm
• End time: Morning session:12.30pm, Afternoon session: 4.30pm
• Venue: to be notified (you will receive an email to confirm your place and advise the venue details)
• Refreshments: drinks provided but not lunch
• Training materials: guidance notes provided for attendees to take away (copies of all materials are also available in uSpace for Goods Receipters)

• Authorised Profile Request Form to be sent to Finance requesting your profile and training
• Email procurementtraining@sheffield.ac.uk to book your place (please indicate which date you require)