October 2011

Date	Task/ Event	Support and Contact	Common Delegations
October 2011	Expect to receive requests from Learning and Teaching Services and Research and Innovation Services for suggestions to amend General Regulations and Ordinances for consideration by Faculty Boards for next session.	s.davison@shef l.v.unwin@shef
1 October 2011	Expect to be asked to ensure that Erasmus Bi-Lateral Agreements are updated with International Exchanges Unit of Student Services.	The Erasmus Administrator http://www.shef.ac.uk/ieu/team.html	Erasmus Contacts
Early October 2011	Expect to be asked by Registry Services to report on lists of students (new and continuing) who have not registered for the new session (despite reminders) and to ensure that any who are in attendance, do register.	r.mcassy@shef	Registration Contacts
Early October 2011	Expect to receive the timetable for the annual review of Regulations governing Programmes of Study in 2012-2013 from Learning and Teaching Services. Confirm or amend staff to be responsible for revision.	l.beevers@shef Rough Guide to Regulations by Student Services	Director of Teaching
Early October 2011	Launch of Planning Round and set-up of Performance Review meetings.	r.birch@sheffield.ac.uk (Support provided by PSOs http://www.shef.ac.uk/pgs/information/pso/pso_contacts.html )	Heads of Departments and Faculty Directors of Operations
Early to Mid October 2011	Expect to be asked to submit names of academic staff for participation in Teaching Mobility scheme to International Exchanges Unit of Student Services.	d.stevenson@shef	Erasmus Contacts
Early to Mid October 2011	Expect to receive, from Admissions Service, copies of UCAS annual publications and will be able to view the amended University Admissions Procedure Manual online. Ensure Admissions Tutors and Secretaries have access.	Admissions Service	Admissions Tutors & Secretaries
Early to Mid October 2011	Expect to receive, from PGS, information on student recruitment intake against target via MI View	d.whittaker@shef	Heads of Departments and Faculty Directors of Operations
Mid October 2011	Ensure the departmental entry in the Undergraduate Prospectus for 2013 intake has been returned to Prospectus Team in Marketing.	prospectus@shef
Mid October 2011	Expect to be asked by Examinations Team in Registry Services to update data on invigilated examinations as preliminary to timetabling for semester one. Reply fully by end October. Late requests may be impossible to incorporate into timetable.	j.hardy@shef	Examinations Officers or Secretaries
Mid to Late October 2011	Expect new Admissions Tutors and Selectors (UG/PG) to be invited to a training sessions offered by the Admissions Service. Ensure they attend this and other relevant training.	Admissions Service	Admissions Tutors & Selectors
14 October 2011	Last day, under General Regulations, for department to approve change of modules to be studied by UGs in Autumn Semester. Add-Drop Forms to be submitted by students at SSiD.	Information for Students	Registration Contacts or Course Directors
18 October 2011	Mature Student Open Day. Ensure department is aware of this day, encourage prospective mature students to attend, and ensure a member of staff is available to receive visitors.	l.maltman@shef	UG Admissions Tutors, Secretaries, and/or Mature Contacts.
21 October 2011	Deadline for return of SRDS data collection for Staff Development (Human Resources)	b.dobson@shef SRDS Data Collection	Heads of Departments
27 October 2011	Reminder to all staff involved in teaching to ensure that they are organising their annual dialogue activities for the session.	l.desforges@shef	Heads of Departments and Directors of Teaching
Late October 2011	Expect to receive from the Examinations Team in Registry Services, for display, the University's Examination Regulations and Notes for Candidates on Invigilated Examinations. Ensure they are drawn to the attention of new UG and PGT students. Publicise the need to have calculators and dictionaries to be used in exams approved at SSiD before Christmas Vacation, and the rules on mobile phones in exams.	j.telford@shef Information for Students Equipment in exams	Examinations Officers or Secretaries
Late October 2011	Expect to receive, from the Examinations Team in Registry Services, notice that guidance for staff on the preparation of examination papers and ancillary material is available on the web site.	j.telford@shef Notes of Guidance (username & password required).	Examinations Officers or Secretaries
Late October 2011	Expect to receive, by e-mail from Events Team, invitation to Winter Degree Congregations to be held on 12 and 13 January 2012. Ensure department will be represented.	w.hobson@shef Events Team
Late October 2011	Expect to receive the files of current Regulations governing Programmes of Study for revision for 2012-2013 by mid-December.	l.beevers@shef Notes and forms on approval of new or significantly changed programmes University Calendar	Director of Teaching