Managed Staff Printing & Photocopying

Aims

A project to follow published HE sector best practice and strategically manage university wide printing, to provide best value, by driving the volume to shared multi function products (copier, printer, fax, scanners – MFP) and central print services. This will reduce purchasing and operating costs and also reduce electricity costs and contribute to the Universities carbon reduction commitment.

 Overview

•Start-up: Complete Project Definition, Risk assessment, Stakeholder Analysis                                              (brainstorm), Communication Plan. Benchmarking
• Draw up specification
• Draft Policy
• Conduct Audit.
• Based on the above, tender for a software solution.
• Review tenders and decide on a product.
• Acquire solution, install and conduct Proof of Concept.
• Based on Lessons Leant, conduct a Pilot in one Academic and one Professional Services department
• Modify product based on Lessons Learnt from Pilot.
• Implement incrementally across University. Identify System owners for each department. 
 

Customers

Project Board Members

 

Role	Name/s	Department
Sponsor	Kath Winter representing Executive	CiCS
Customer	Janine Barraclough	CiCS
Project Manager	Simon Geller	CiCS
User Rep/s	Alison Lougheed David Middle Kevin Oxley Kenneth MacDonald Emma Keen Charlotte Winnert	CiCS PUR/Fin MED (MGT-FCS) HR (EFM)
Technical Rep/S	Janine Barraclough	CiCS
Communications Rep	Bob Booth	CiCS

Timescales

To be determined