Batch crediting Pre-pay accounts
Pre-pay accounts can be batch credited. This is useful for departments who wish to give credit to all students on a particular module or in a particular year.
Two things are needed for batch crediting:
- a list of accounts to be credited
- a purchase order
List of accounts to be credited
For student accounts, an electronic list of Registration Numbers is required. This can be obtained from the CIES system using the data extract facility, in which there is a comprehensive help facility available. The list can be sent as a text file, a Word document or an Excel spreadsheet with each Registration Number on a new line.
For example:
020138570
020138307
020138581
020191542
For staff accounts, an electronic list of usernames (ie. the name used to login into the computer network) is required. This can be sent as a Word document or an Excel spreadsheet with each username on a new line eg:
cs1jcm
ad1sab
ad1kg
cs1ajr
Purchase Order
- The purchase order should be made out to Corporate Information and Computing Services. The vendor number is 9022.
- Indicate the amount of money that should be credited to each account and the number of accounts to be credited. Each account must be credited with the same amount.
Send the list of accounts (including the purchase order number) by
email : prepay@sheffield.ac.uk
Additional enquiries should also be sent to this address.
Please note:
- Accounts will not be credited until the Purchase Order is received by CiCS
- Credit can be used for printing or photocopying, it is not possible to restrict the way the credit is used
- Credit is not refundable nor transferable