The University of Sheffield
Corporate Information and Computing Services

Setting Up Outlook 2007 for the IMAP Server

Having installed Outlook, you will need to configure it to access the IMAP mail server at the University.

  1. Start Outlook, and cancel any dialogue boxes that appear.
  2. Click the 'Tools' menu and select 'Account Settings'.
  3. In the dialogue box, select the 'E-mail' tab, and click the 'New' button.
  4. In the new dialog box, select the 'Microsoft Exchange,POP3,IMAP or HTTP' option and click the 'Next' button.
  5. On the next screen, provide your name, email address and password. Click the checkbox labelled 'Manually configure server settings or additional server types', and click the 'Next' button.
  6. Select 'Internet E-mail' and click the 'Next' button.
  7. In the next dialog box, specify Account type as 'IMAP', Incoming mail server as imap.shef.ac.uk Outgoing mail server as mailhost.shef.ac.uk Provide your username and password then click the 'More Settings' button.
  8. In the new dialog box, select the 'Outgoing Server' tab. Click the checkbox labelled 'My outgoing server requires authentication'. Select the 'Use same settings...' option
  9. Click the 'Advanced' tab. In the menu labelled 'Use the following type of encrypted connection', select 'TLS'.
  10. Please Note: Some Internet/Network Services do not allow messages to be sent using the default Port: 25

    If you find this happening, click on the Advanced tab and try changing the Port to 465 or 587.
  11. Click the 'OK'button to close that dialog box.
  12. Click the 'Next' button and then click the 'Finish' button to complete the account wizard.
  13. In the final dialog box, select the new 'IMAP' account, and click the 'Set as default' button
  14. Click the 'Close' button to complete the process.

Outlook 2007 is now configured for University email.