Resource Booking
The Resource Manager will have set the access rights to the resource.
There are two options available. See the Resource Management page for a full explanation of the access rights for each one.
Option One - Only Designates can book the resource.
The resource must be opened as a designate. From the File menu, click Open As Designate and then select Agenda.
The Designate can then create Meetings, Day Events and Daily Notes as usual. See the Being a designate page for more information.
Option Two - Designates and other specific users can book the resource
To book a resource, create a new meeting in the normal way, but click on the Resources tab in the client version, or choose Resources from the drop-down menu in the web version.
Please note:
- The person who creates an event in the resource owns that event. Only the owner can delete an event they created. Even the Designate of the resource cannot delete an event that was not created by them.
- The attendance status of events booked by users of the resource is set to Unconfirmed (Windows and Mac clients: coloured yellow). Only the Designate of the resource can Accept the event (by opening the resource's agenda with Open As Designate).
Depending on how you wish to work, events could be left in the Unconfirmed state.
- myCalendar allows a resource to be double booked. This is a server setting and cannot be changed for individual resources.