myFilestore on shared drives

Shared drives allow members of a department to access collections of shared files. Access rights can be set so that, for example, all people in the department will be able to see a file, but only a defined few will be able to edit the file.

Shared drives contain folders that allow different groups of people to see and edit the files within.

If someone with appropriate access rights opens a file on a shared drive, the file is locked so that nobody else can edit the file. When the first person closes the files it becomes available for someone else to edit. This prevents one person from accidentally overwriting the changes made by someone else.

However, when you use myFilestore to access a file on a shared drive, you effectively make a copy of the file on your own computer. You can then make changes to your copy and upload it back to the shared drive, overwriting the original copy.

If two people do this at the same time, the second person who uploads the file will overwrite the changes made by the first person who uploaded it. This situation is very rare, but it has happened, and can cause confusion.