The University of Sheffield
Corporate Information and Computing Services

Viewing your Email in Outlook 2007

You can view and send messages for the new email service in Outlook 2007.

Synchronise your Passwords

First you will need to synchronise your passwords

  1. Log into the Account Management System using the link below.
  2. Click option 4 to synchronise your passwords
  3. On the next screen click the 'Synchronise' button.
  4. Click the 'Logout' button. Your passwords will be synchronised in a few minutes.

Computer Account Management System

If you use a laptop, smartphone or any wireless device to connect to the wireless network you may find that you will need to reset your password on these devices to continue working. See the following link for more details.

Changes to the Password for the Wireless Network

Activate IMAP

Next you will need to activate IMAP in the new email service:

  1. Click Settings in the top-right row.
  2. Click the tab labelled Forwarding and POP/IMAP.
  3. Click the Enable IMAP option button.
  4. Click Save Changes.

Configure Outlook

IMAP is now enabled and your passwords are synchronised so you can configure Outlook 2007. To configure this:

  1. In Outlook 2007, click the Tools menu and select Account settings
  2. With the E-mail tab selected click the New button.
  3. With MS Exchange, POP3, IMAP, HTTP selected click the Next button.
  4. On the second screen provide your name, email address and password twice. Tick the Manually configure box then click Next.
  5. With Internet E-mail selected click Next.
  6. In Account type specify IMAP, Incoming server imap.gmail.com outgoing server mailhost.shef.ac.uk
  7. Provide your username followed by @sheffield.ac.uk and your password then click More settings.
  8. In the new dialogue box click the Outgoing server tab.
  9. Tick the checkbox by My outgoing server requires authentication, ensure Use same settings option is not selected.
  10. Provide your username (without the @sheffield.ac.uk) and your password
  11. Click the Advanced tab.
  12. Set incoming server to 993 and select encryption SSL.
  13. Set outgoing server to 587 and set encryption to TLS.
  14. Click OK, then Next, then Finish.
  15. Close and restart Outlook.

Finished

Your email messages are now available in Outlook.